The Top Software Used to Manage Student Rentals in 2025

Renting to college students? The fastest way to modernize your rental experience for these young, high-tech renters is to manage the property with student housing software.

Student housing property management software is a specialized digital platform designed to simplify every element of managing student rental properties. Combining cloud technology, automation, and data-driven tools, this software streamlines tasks like lease creation, rent collection, maintenance requests, and tenant communications. By digitizing these functions, landlords and property managers can save time, eliminate manual errors, and better handle the high turnover and unique needs of student renters. For anyone seeking the best student housing property management software, understanding which tools provide the most value is key.

Student housing property management software is used by landlords, property owners, and professional managers to navigate the fast-paced, high-demand nature of college rentals. Whether it’s coordinating digital lease signing or automating rent reminders, these tools make it easier to handle multiple leases and subleases during peak move-in seasons.

It’s time to replace your outdated ledgers and spreadsheets with digital tools and take your rental property portfolio to the next level.

5 Best Student Housing Property Management Software

To help you choose the right tool for your business, we’ve complied a list of the five best student housing property management solutions for 2025. These software platforms were evaluated based on price, user-friendliness, support, integrations, and overall feature set. While each platform offers unique benefits, Innago stands out as the top choice for landlords and property managers—offering a robust, all-in-one solution at a price point no other software can match: free.

Best Student Housing Property Management Solutions for 2025: Comparison & Ratings Chart

Below, we’ve summarized what needs each software best fulfills, their price point, and their ratings on respected platforms like G2 and Capterra.

5 Top Student Housing Property Management Software Tools

So, what’s the best software for student housing property management? After extensive research and evaluation, here are the five best student housing property management tools for 2025.

1. Innago

Innago is a comprehensive, free property management solution designed for landlords of any size. Its intuitive platform combines all the tools landlords need to simplify the complexities of managing student housing, from collecting rent and screening tenants to managing subleases and per-bed pricing. With no monthly fees and a 4.9/5 rating on both Capterra and G2, it’s the most cost-effective, reliable solution for 2025.

Top Features

• Online rent payments and automated reminders
• Expense tracking and financial reporting
• Digital lease creation and signing
• Listing syndication (Zillow, Realtor.com, Uloop)
• Tenant screening with parent guarantor support
• Per-bed and per-unit rent management with subleasing options
• Mobile app and secure cloud data
• Free rental forms, templates, and documents
• All maintenance needs taken care of with maintenance management tools

Pros

• Free software
• User-friendly interface for landlords and tenants
• Parent guarantor screening for added protection
• Designed for the unique needs of student rentals

Cons

• Less customization of certain features

Integrations

Innago integrates with Ledgre (for accounting), Plaid (for secure payment processing), Zillow and Realtor.com (for listings), and Uloop (to target student renters directly and advertise your student housing rentals).

Support

Innago provides responsive phone and email support from real estate experts.

Ratings and Reviews

With 4.9/5 stars on G2 and Capterra, Innago is praised for its simplicity, free price point, and extensive features, making it the top choice for landlords.

Pricing

Completely free to use.

Get started with Innago today.

2. Entrata

Entrata is a cloud-based property management platform designed for multifamily and large-scale property management companies. It offers centralized tools for leasing, tenant communication, and facilities management, but its custom pricing and complex interface make it less appealing for smaller landlords.

Top Features

• Roommate matching
• Digital move-in checklists
• Maintenance tracking and work order management

Pros

• Built for large property portfolios
• Offers basic accounting tools
• Includes AI-powered task automation

Cons

• No transparent pricing (quote required)
• Steeper learning curve for smaller landlords
• Lacks many student-specific tools

Integrations

Entrata integrates with platforms like Rent., Rentals.com, Zillow, and Student.com to advertise listings and reach student renters.

Support

Support options include phone, email, and an online knowledge base.

Ratings and Reviews

Rated 4.6/5 on G2 and Capterra, Entrata is praised for its scalability but criticized for being costly and overly complex for small-to-midsized landlords.

Pricing

Custom pricing based on the size and needs of the client.

3. AppFolio

AppFolio is a cloud-based property management solution built for mid-to-large property management companies. It focuses on automation and real-time insights but is often too expensive for small landlords.

Top Features

• Smart bill entry
• Real-time reporting and performance insights
• Bulk tenant charges and automated late fees

Pros

• Reporting and analytics tools
• Online rent payments and tenant portals
• Automated late fee management

Cons

• Lacks student-specific features like roommate matching
• High pricing tiers for small landlords
• Limited third-party integrations

Integrations

AppFolio connects with select tools, including Zillow, though most integrations are not student-focused.

Support

Available via phone and email.

Ratings and Reviews

With a 4.5/5 rating on Capterra, AppFolio earns praise for its automation but is often cited as costly and overbuilt for smaller landlords.

Pricing

Pricing is based on portfolio size and typically includes a monthly per-unit fee and minimum monthly charges.

4. Buildium

Buildium is a cloud-based property management software designed for property managers and landlords managing a medium to high volume of properties. It offers a wide variety of tools but comes at a premium price point.

Top Features

• Rental listings and syndication
• Tenant screening and online lease signing
• Financial tracking and reporting

Pros

• Comprehensive accounting tools
• Reporting and analytics capabilities
• Robust maintenance request system

Cons

• Expensive for landlords with smaller portfolios
• Features can be overwhelming for beginners
• Less student-specific functionality

Integrations

Integrates with various listing syndication platforms for rentals.

Support

Support is available via phone and email.

Ratings and Reviews

Rated 4.5/5 on Capterra, Buildium is known for its professional-grade tools but often deemed cost-prohibitive for individual landlords.

Pricing

Plans range from $58 to $375/month, depending on the portfolio size and plan selected.

4. DoorLoop

DoorLoop is a modern property management software for growing property managers handling both residential and commercial units. It’s simpler than some competitors but comes with a price tag.

Top Features

• Tenant and lease tracking
• Online rent payments
• Automated reminders and document management

Pros

• User-friendly interface
• Good for both residential and commercial properties
• Strong customer support

Cons

• Not built specifically for student housing
• Limited advanced accounting features

Integrations

Integrates with QuickBooks, Zillow, and other listing and accounting tools.

Support

Offers phone, email, and live chat support.

Ratings and Reviews

With a 4.8/5 rating, DoorLoop is praised for its simplicity but criticized for its cost and limited student-specific tools.

Pricing

Starts at $69/month (billed annually) or $79/month (monthly billing).

What Features to Look for When Choosing the Best Software for Student Housing Property Management?

Managing student rentals comes with a unique set of challenges, from high tenant turnover and multiple roommates on a single lease to guarantor requirements. The right property management software should simplify these complexities, not add to them. As you evaluate your options, prioritize platforms that offer the following key features:

1. Digital Lease Signing & Online Rent Payments. Today’s student renters expect a fully digital experience. Software with e-signature capabilities and online payment portals keeps the process efficient and convenient for both landlords and tenants.
2. Roommate Matching & Per-Bed Pricing. Student rentals often involve leasing by the bed (based on room choice) rather than the unit. Look for tools that support per-bed pricing, individual lease agreements, and roommate matching to keep your operations organized.
3. Automated Maintenance Requests. A centralized, digital system for maintenance requests and work orders helps ensure quick response times and keeps tenants happy. It can also help you manage inspections and encourage students to report issues rather than neglecting them.
4. Tenant Screening (Including Parent Guarantors). Many student renters don’t have a traditional credit or rental history. Effective screening tools should include support for parent or guardian guarantors to reduce risk and ensure compliance.
5. Listing Syndication to Student Platforms (e.g., Uloop). Reaching your target demographic matters. Platforms that syndicate listings to student-centric sites like Uloop can help fill vacancies faster.
6. Customizable Tenant Portal. College-aged renters are savvy with digital platforms and use them for everything from grocery shopping to banking. Software with a user-friendly tenant portal will be more appealing to them and can even help them pay rent on time.

Which Student Housing Property Management Tool is Right for Your Business?

If you’re looking for an all-in-one solution that simplifies student rental management without breaking the bank, Innago is the clear winner. With its free pricing, robust feature set and seamless integrations, Innago is the best student housing property management software for 2025.

FAQs

​What is the best property management software for student housing in 2025?

Innago is rated as one of the best student housing property management software platforms for 2025 due to its comprehensive features, user-friendly design, and free pricing model.

​What challenges do property managers face with student housing?

Student housing managers often face specific challenges like high tenant turnover, unusual lease terms, and the need for timely maintenance. For these reasons, close management of student rentals is vital to a successful experience renting to students.

How does student housing software enhance the tenant experience?

Software enhances the tenant experience by streamlining processes like rent payment and maintenance requests. It provides clear communication channels and facilitates easy access to lease agreements and other documents for students and their co-signers or guarantors.

What makes Innago stand out from other property management software?

Innago offers a free, intuitive platform tailored for landlords of all sizes. It includes features like online rent collection, digital lease signing, tenant screening with guarantor support, and subleasing options—all designed to simplify managing student housing.

What features should I look for in student housing property management software?

Key features to prioritize include digital lease signing, online rent payments, roommate matching, per-bed pricing, automated maintenance requests, tenant screening with the option of parent guarantors, and listing syndication.

Does Innago handle maintenance management for student housing?

Yes, Innago provides comprehensive maintenance management tools. These include a portal for maintenance requests that supports photo and video submissions, helping landlords respond quickly and effectively.