What Is The Best Commercial Property Management Software Available To Landlords?

Commercial property management software is a digital solution designed to help property owners, managers, and real estate investors efficiently oversee the day-to-day operations of their commercial properties.

Commercial PMS often ease tasks like lease tracking, rent collection, maintenance scheduling, and financial reporting. As the demand for data-driven decisions and remote access increases, more professionals are turning to property management software to improve the performance of their rental businesses. The best commercial property management software combines powerful automation features with detailed analytics, helping users reduce manual workloads and improve profitability.

Commercial property management software is used across various sectors, including office buildings, retail spaces, industrial facilities, and mixed-use developments. Property managers rely on these tools to manage multiple units, communicate with tenants, track expenses, and generate custom financial reports. Many platforms now include cloud-based access and mobile support, allowing teams to collaborate in real time.

With increasing complexity in the world of real estate, choosing the right software can make a real difference in your commercial property’s bottom line. In this article, we’ll dive into some of your top choices as you make this critical decision.

Best Commercial Property Management Software

​We’ve tested and analyzed a wide range of tools to bring you the best commercial property software available today. Our evaluation was based on the following criteria:

• Lease management and financial reporting
• Overall user friendliness
• Customer support quality
• Pricing transparency
• Availability of third-party integrations
• Scalability and compliance tools
• etc.

In this article, we’ll break down our top picks and share what each platform does best so that you can make a confident, informed decision for your commercial property needs.

Best Commercial Property Management Solutions for 2025: Comparison & Ratings Chart

Choosing the right commercial real estate management software can make a major difference in your efficiency, profitability, and tenant satisfaction. Whether you're an independent landlord or managing hundreds of units, the ideal tool will depend on your budget, scale, and feature preferences. Below is a quick side-by-side comparison of some of the top-rated residential property management platforms for 2025.

Top Commercial Property Management Software Tools

If you’re curious about what’s the best software for commercial property management in 2025, then you’re in luck -- we’ve already done the research for you. Below is a compiled list of the top-performing property management tools in the rental industry. Each offers their own special set of features designed to streamline your daily operations, improve tenant communication, and optimize your real estate investment strategy.

The best commercial property management software for 2025 are listed below.

Innago

Innago is a cloud-based property management platform designed to meet the needs of both residential and commercial landlords. Known for its user-friendly interface and affordability, Innago provides a powerful suite of features without overwhelming users, making it ideal for independent landlords and small-to-midsize property management companies. Its features are included at absolutely no cost to landlords, making it one of the most cost-effective platforms available.

Top Features

• Online lease management and custom lease templates
• Automated rent collection and late fee enforcement
• Built-in tenant screening with background and credit checks
• Maintenance request tracking and ticketing
• Accounting dashboard with income/expense tracking
• eSignature capabilities for streamlined leasing
• Communication and messaging tools
• Custom tenant applications and document storage

Pros

• Intuitive interface with a minimal learning curve
• No monthly subscription fees
• Responsive, personalized customer support
• Scalable for growing property portfolios
• Easy-to-use tenant portal
• Every landlord feature is 100% free

Cons

• Reporting features may not meed all needs of larger enterprise-level portfolios

Integrations

Innago offers essential integrations with trusted third-party services, including TransUnion for tenant screening and Plaid for secure payment processing. While it doesn’t support a vast library of external apps, its built-in capabilities cover the needs of most commercial landlords without relying on outside tools. For property owners managing mid-sized portfolios, the simplicity of fewer integrations can actually streamline workflows and reduce technical overhead.

Support

Innago is widely praised for its top-tier customer service. Support for commercial property managers is available through email, live chat, and phone. Landlords consistently report fast response times, friendly reps, and a hands-on onboarding experience that ensures you’re never left figuring things out alone.

The platform also offers an extensive online help center with guides, video tutorials, and FAQs, making it easy to find answers independently if preferred. Plus, Innago regularly hosts webinars and offers one-on-one demos to help users make the most of its features.

Ratings and Reviews

Innago receives glowing reviews across the board for ease of use, affordability, and customer service. On Capterra, the platform holds a 4.9/5 rating, while on G2, it also scores high at 4.9/5 with 400+ user reviews. Users frequently highlight its value, simplicity, and effectiveness, especially for those managing smaller portfolios.

​Many reviewers also note that the platform continues to improve over time, with regular updates based on user feedback. Its transparent pricing model and lack of hidden fees are particularly appreciated, making Innago a trusted choice among budget-conscious landlords.

Pricing

Innago is completely free for landlords. Tenants pay for the following, which can be taken on by the landlord if desired:

• Application Fee: Customizable by the landlords
• Online Payments:

  • ACH: $2 flat fee
  • Credit/Debit Card: 2.75%

• Tenant Screening: $30-$35

Ready to simplify your rental operations? Get started with Innago here!

Buildium

Buildium is a well-established property management software platform designed for both residential and commercial portfolios. It’s particularly popular with mid-sized property management companies looking for robust accounting tools, tenant portals, and maintenance tracking features. Buildium offers more depth in financial reporting than some free platforms, but comes with a higher price tag.

Top Features

• Full general ledger accounting with customizable reports
• Online rent payments and tenant portals
• Document storage and eLeases

Pros

• Suitable for larger or growing property portfolios
• Offers premium support options
• Owner and tenant portals improve communication

Cons

• Steeper learning curve compared to simpler platforms
• Monthly fees can be expensive for smaller landlords
• Interface is often dated in some areas

Integrations

Buildium integrates with a number of third-party apps and services, including HappyCo (inspections), Avalara (tax compliance), Tenant Turner (showings), and others. It also supports API access for custom integrations. Overall, it offers more integrations than basic platforms, but not as many as enterprise-grade tools.

Support

Buildium provides support via phone, email, and a ticketing system. Help is generally available during standard business hours, with premium users receiving faster response times. The platform also includes a comprehensive knowledge base and learning center for self-service support and training.

Ratings and Reviews

Buildium receives generally positive reviews from property managers who need advanced functionality and reporting. Users appreciate the platform’s reliability and accounting features, but occasionally mention a clunky UI or slow support on lower-tier plans.

On Capterra, Buildium holds a 4.5/5 rating. On G2, users have rated it at an overall 4.4/5, with common praise for its features and flexibility, though some note the interface could use an update.

Pricing

Buildium offers a few primary pricing tiers, with monthly billing based on the number of units managed:

• Essential: Starts at $55/month with basic features and limited support
• Growth: Starts at $174/month with added premium features and faster support
• Premium: Custom pricing (for large portfolios, includes Open API access and deeper automation)

Appfolio

AppFolio is a cloud-based property management software designed for medium to large-scale property managers handling residential, commercial, student housing, and HOA portfolios. It offers a comprehensive range of tools, including built-in AI leasing assistants and advanced accounting features. However, its pricing and complexity may be better suited to larger operations rather than independent landlords.

Top Features

• Advanced accounting tools with real-time reporting
• AI leasing assistant for lead follow-ups
• Maintenance tracking with photo uploads and vendor coordination

Pros

• Large all-in-one solution for big portfolios
• AI automation improves leasing efficiency
• Excellent financial tracking and reporting tools

Cons

• Higher starting price than many competitors
• Better fit for large teams and enterprise users
• Setup and onboarding can be overly time-intensive
• Less customization options for smaller businesses

Integrations

AppFolio offers a growing list of integrations through its AppFolio Stack marketplace, including third-party tools for utility billing, insurance, inspections, and CRM. While it's not as open as some platforms with APIs, it continues to expand its partner ecosystem for enterprise clients

Support

AppFolio provides customer support to Appfolio property managers via email, phone, and in-app help resources. Response times are solid, but sometimes tend to vary depending on your pricing tier. Their help center and training academy are helpful, but smaller users sometimes feel under-supported compared to large-scale clients.

Ratings and Reviews

AppFolio is praised by mid-to large-sized companies for its depth and scalability. Users like the automation and mobile features, but many cite a steep learning curve and high monthly cost as drawbacks.

It holds a 4.5/5 rating on Capterra and a 4.6/5 rating on G2, where users note that it’s a powerful system, but it is still one that requires investment in both time and training.

Pricing

AppFolio’s pricing is unit-based and requires a minimum portfolio size:

• Core Plan: $1.40 per unit/month (minimum $280/month)
• Plus Plan: $3.00 per unit/month (minimum $1,500/month)
• ​Miscellaneous fees apply for services like online payments, screenings, and premium integrations.

Doorloop

Doorloop is a cloud-based property management platform made to accommodate residential, commercial, and mixed-use portfolios. Designed for landlords and property managers looking for a modern, all-in-one solution, Doorloop offers a decent range of features wrapped in a clean interface. While it covers the basics, some advanced capabilities and support options are only available on higher-tier platforms.

Top Features

• Online rent collection and recurring payments
• Tenant and lease tracking
• Maintenance request management
• Accounting tools with QuickBooks integration
• Built-in tenant screening
• Document storage and eSignatures

Pros

• Clean, user-friendly interface
• Offers accounting features and reporting tools
• QuickBooks online integration

Cons

• Many key features like eSignatures and integrations are behind a paywall
• Limited customization options in lower-tier plans
• No free plan; trial requires a credit card
• Customer support is limited for basic plans

Integrations

DoorLoop offers integrations with popular platforms like QuickBooks Online, TransUnion (for tenant screening), and Stripe (for payment processing). However, most integrations are only available starting with the Pro plan and above. The integration ecosystem is not as wide as some competitors, but it covers the essentials.

Support

Support availability varies by plan. Basic support includes email and a help center, but live chat and phone support are generally restricted to higher-tier plans. While users on premium plans report faster response times, entry-level users may find the service slower or more limited.

Ratings and Reviews

DoorLoop receives generally positive reviews for usability and its modern design. On Capterra, it scores around 4.8/5, while on G2, the rating is stable at 4.8/5. Some users have noted that the paywall for core features can be frustrating, especially for smaller landlords or those on a tight budget.

Pricing

Doorloop is a paid platform with tiered pricing:

• Starter Plan: $59/month per 20 units
• Pro Plan: $99/month per 20 units (adds integrations, eSignatures, and tenant communications)
• Premium Plan: $139/month per 20 units (adds owner portals, priority support, and more)

Yardi Breeze

Yardi Breeze is a cloud-based property management solution developed by Yardi Systems. The platform is aimed at small to mid-sized property managers looking for a reliable, all-in-one software that handles both residential and commercial properties. While the platform benefits from Yardi's reputation and infrastructure, some users find it less intuitive than newer tools on the market.

Top Features

• Online rent payments and lease renewals
• Tenant and lease tracking
• Owner and tenant portals
• Maintenance tracking with work orders
• Built-in accounting with bank reconciliations
• Marketing and listing syndication

Pros

• Backed by a trusted, well-established company
• Comprehensive accounting and financial tools
• Designed to support both residential and commercial portfolios

Cons

• Less intuitive interface compared to competitors
• Pricing can be high for small landlords
• Limited automation features
• Occasional reports of slow customer support response times

Integrations

Yardi Breeze integrates with a few third-party services for screening, payments, listing syndication, and accounting. Notably, it integrates with services like RentCafe, AvidXchange, and CheckpointID. However, integrations are primarily focused on Yardi’s own ecosystem, which may limit flexibility for users looking to plug in a wide array of outside tools.

Support

Yardi Breeze offers support via email, phone, and an online knowledge base. However, users have noted that response times can vary depending on issue complexity or plan level. Support is available during standard business hours, with no 24/7 live help.

Ratings and Reviews

​Yardi Breeze earns mixed-to-positive reviews overall. Users appreciate the platform’s robust accounting capabilities and reliability, but some feel that the interface is dated and less user-friendly than other cloud-based options. On Capterra, it holds a 4.2/5 rating, while G2 gives it a 4.0/5, with reviewers frequently citing a steeper learning curve for new users.

Pricing

Yardi Breeze offers transparent pricing based on portfolio size and property type:

• Residential Properties: Starting at $1 per unit/month (minimum $100/month)
• Commercial Properties: Starting at $2 per unit/month (minimum $200/month)
• Yardi Breeze Premier: Pricing available upon request; adds more advanced features and customizability

What features to look for when choosing the best software for commercial property management?

When choosing the best software for commercial property management, it’s important to evaluate tools based on how well they support your specific needs, such as managing complex leases, handling triple-net expenses, and supporting multi-unit facilities. Good commercial property management software should streamline operations, minimize manual tasks, improve communication with tenants, and offer financial oversight. You’ll also want a platform that scales with your portfolio and integrates well with your existing accounting or CRM systems.

​Below are the most useful features to look for in software marketing:

• Lease Management & Custom Lease Templates: Handle long-term, multi-tenant, or complex leases with customizable clauses, CAM charges, and automated renewal alerts.
• Automated Rent Invoicing & Payment Processing: Schedule rent charges, send automatic reminders, and accept payments via ACH, credit card, or bank transfer with minimal friction.
• Maintenance Request Tracking: Let tenants submit maintenance tickets, assign work orders, track vendor progress, and archive completed jobs in one place.
• Expense Tracking: Let tenants submit maintenance tickets, assign work orders, track vendor progress, and archive completed jobs in one place.
• Accounting & Financial Reporting Tools: Access balance sheets, income statements, rent rolls, and tax-ready financials are advanced financial tools that enhance visibility and compliance.
• Tenant Screenings: Run background checks, credit reports, and verify income or business credentials on prospective tenants before signing a lease.
• eSignature & Document Storage: Sign leases digitally, store documents securely in the cloud, and keep a record of all communications in one place.
• Customizable Dashboards: Visualize performance metrics, track occupancy, and compare income/expenses across multiple properties.
• Multi-User Access: Assign different access levels to staff, property managers, accountants, and investors to maintain security and transparency.
• Integration with Third-Party Tools: Sync with popular accounting platforms, payment processors, CRM tools, or calendar apps for smoother workflows.

When selecting the right commercial property management software, focus on a solution that meets your operational needs while offering room for growth. The right choice can significantly enhance efficiency, tenant relations, and overall profitability.

Which commercial property management tool is right for your business?

Choosing the right commercial property management software hinges on your specific needs and portfolio size. Below are the key takeaways from the three platforms we reviewed today:

• Innago: Ideal for independent landlords and small commercial portfolios, offering a comprehensive feature set without any monthly subscription fees. Strong in user-friendliness, customer service, and cost-effectiveness.
• Buildium: Suitable for mid-sized property managers needing robust accounting tools. It provides advanced features and support, but comes with higher costs.
• AppFolio: A powerful choice for medium to large-scale operations. It offers extensive tools and automation but may be too complex and costly for smaller landlords.
• Doorloop: A flexible, cloud-based option with clean design and fast onboarding. It's a good fit for small to mid-sized portfolios, though some users report limitations with reporting and scalability.
• Yardi Breeze: Best for property managers who want a trusted, all-in-one platform with solid accounting and reporting features. It's backed by a well-established provider, but has a steeper learning curve and higher starting cost.

Evaluate your business requirements, scalability potential, and integration needs to find software that enhances operational efficiency and tenant relations, ultimately boosting your profitability and growth.

FAQs

How does Innago improve rental management for commercial landlords?

Innago offers features like online rent collection, digital custom lease management, and tenant communication tools, streamlining operations and saving time for commercial landlords.

What are the key benefits of using commercial property management software?

Commercial property management software simplifies tasks like CAM tracking, managing leases, and analyzing profitability. It's designed for handling office buildings, shopping centers, and industrial sites, making the process of renting these spaces to businesses easier for both parties.

Is Innago suitable for both small and large portfolios?

Yes–although Innago is especially apt for smaller landlords, it can be used by landlords of all portfolio sizes, providing flexible solutions that can scale with both small and large property holdings.

How do online rent payments enhance convenience?

Online rent payments offer secure and efficient transactions, with features like next-business-day ACH transfers and automated payment reminders for both landlords and tenants.

What should landlords consider when choosing commercial property management software?

Landlords should evaluate features like rent collection, maintenance portals, and expense tracking, ensuring the software meets their specific needs.

How does Innago ensure data security?

Innago ensures data security through robust compliance standards, using encryption and regular audits to safely manage sensitive tenant information.